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Clinical document digitization with OCR software and AI
Turn PDFs, images and medical orders into automatic decisions. Our OCR software powers clinical document digitization and enables scheduling without call center intervention.
- Fast implementation in weeks
- Measurable financial results from month one
- Ideal for medical records digitization in clinics and hospitals
More than 600 institutions trust COCO
Why you need to automate clinical document digitization
Today, in most clinics without specialized OCR software:
Up to 40% of appointments require manual document validation
Each exam takes 15-20 minutes to review
Patients wait 8-10 minutes on the call center
10-15% errors occur from manual reading
Authorizations and exams arrive as PDF or image, and the clinical process halts until a human intervenes in medical records digitization.
The financial impact of OCR software on your clinic
The hidden costs of manual validation:
- You overload the call center with unnecessary calls
- You underuse your installed operational capacity
- You lose appointments due to validation delays
- You increase clinical risk from data-entry errors
Profitability with automation and digitization:
| Today | With COCO | |
|---|---|---|
| Validation time | 15-20 min | 0-2 min |
| Self-managed appointments | 0% | 60-80% |
| Reading errors | 10-15% | <3% |
💰 Institutions report $3 in net return within the first 90 days for every $1 invested.
Clinical document digitization is not just tech efficiency — it's direct profitability for the clinic.
How our clinical OCR software works
At COCO we built a technology specialized in clinical document digitization that reads, extracts, validates and decides automatically.
Reads documents in multiple formats
The OCR software reads text inside images (JPG, PNG) and PDF documents.
Extracts data for medical records
Automatically extracts clinical data — essential for medical records digitization.
Validates results and orders
Validates lab exam results and medical authorizations.
Decides and schedules the appointment
The system decides whether to schedule the appointment based on digitization rules.
Reads documents in multiple formats
The OCR software reads text inside images (JPG, PNG) and PDF documents.
Extracts data for medical records
Automatically extracts clinical data — essential for medical records digitization.
Validates results and orders
Validates lab exam results and medical authorizations.
Decides and schedules the appointment
The system decides whether to schedule the appointment based on digitization rules.
One patient, one exam, one chat, one appointment — without human intervention. Our OCR software achieves over 90% effectiveness.
Precise validations in clinical document digitization
Order expiration date
Validates that the medical order extracted by OCR is still current.
Associated service (CUPS codes)
Compares CUPS codes in the document with the selected service.
Patient ID and data
Verifies the digitized document matches the patient's identity.
Referring entity and insurer
Ensures the order is directed to the correct institution and insurer.
Benefits for private clinics
- Improve profit margin per appointment
- Drastically reduce operational costs
- Scale operations without adding staff
- Increase usable installed capacity
Benefits for public hospitals and IPS
- Decongest service channels and the call center
- Reduce patient wait times
- Improve legally-required opportunity indicators
- Lower clinical risk from manual human error
COCO's clinical OCR software adapts to your specific operating model.
More than OCR software: it's intelligent clinical automation
Start by automating one critical service with clinical document digitization and then scale to your entire hospital operation.
Request your clinical digitization diagnosis
We are only enabling AI operational diagnostics for institutions managing more than 5,000 monthly appointments. Discover the power of medical records digitization.